Office Manager

Office management

• Management of day-to-day office operations
• Providing front of house support and welcoming clients and suppliers
• General management of the office to ensure that we provide our staff with the optimum experience and the environment maintains a professional look and feel.
• Working with 3rd parties and suppliers to confirm health and safety standards are adhered to, along with other legal requirements
• Liaising with the Facilities management and service company to deal with any office related issues
• Partner with the Office Lead to run weekly office meetings and update staff on Operational issues

Office admin/EA support

• Tracking Dubai office administrative certificates to ensure they are always up to date.
• Support and lead portal management -scout tenders, proposals submissions, and coordinate with client procurement departments on administrative requirements
• Play a key role in the arrangements and inductions of new joiners and the exit process for leavers within the Dubai team
• General EA support to senior management, including setting up and coordinating meetings
• Administrative support services (proposals printing/delivery, attestations, courier, basic office management)
• Travel - coordination with the Office administrator and other Office Managers to advise staff on travelling to Dubai
• Oversee travel and accommodation requirements for the Dubai team, and support other offices' travel arrangements as needed.

IT admin

• IT set up for new starters in the office (we use MacBooks and iPhones)
• Management of the IT equipment inventory for the team
• Purchasing of IT equipment for the team