Office Manager

Jeddah Permanent AED10,000 - AED14,500 per year
  • Varied position - Office Management/Executive Secretary
  • Work for a global FMCG brand

About Our Client

It is a well- renowned brand that distributes its products in over a 100 countries and generates billions in revenue each year. As the Executive Secretary you will be working alongside the General Manager and will support him and the team in Jeddah with their day-to-day tasks. You will get a chance to enhance your skills and gain more knowledge while working with the leader of the entity.

Job Description

  • Arrange flight particulars, hotel reservations, and travel schedules following company policies and obtain LPO (Local Purchase Order) approval.
  • Schedule meetings in the destination country and coordinate meeting agendas.
  • Collaborate with the local travel agent to manage visa requirements and ensure timely preparation of travel documents for all individuals intending to travel.
  • Schedule appointments for both in-house and local meetings.
  • Coordinate video/telephone conference arrangements.
  • Plan logistics for visiting guests, local and international teams, events, and artists.
  • Handle the arrangements for country team trainings, including venue selection, support materials preparation, and record-keeping of all conducted trainings.
  • Arrange conferences, workshops, and meetings for the country team.
  • Create and maintain a clear project timeline for efficient planning and execution.
  • Keep track of important deadlines for Medical Claims, Employee Related Expenses, and Vendor Related Invoices.
  • Monitor all administrative contracts.
  • Engage closely with the international team, providing technical support, addressing challenges, handling user issues, facilitating new online accesses, assisting with new structure setup, and maintaining direct communication with the respective countries
  • Meetings and training sessions conducted with professionalism and meticulous planning.
  • Ensure timely and successful completion of all assigned projects according to the established plan.
  • Attain excellent execution and high-quality outcomes for both administrative and marketing projects.
  • Collaborate and coordinate effectively with various teams, both local and international.
  • Successful development and implementation of projects.

The Successful Applicant

  • Minimum 2 years of experience
  • Excellent English speaking and writing skills
  • Proficiency in MS Office
  • Good typing skills of at least 60-70wpm

What's on Offer

The successful candidate for this role will be offered a monthly competitive salary with amazing benefits and a chance to work in a multinational organization.

Contact
Nadine Noaman
Quote job ref
JN-062023-6088344

Job summary

Sector
Secretarial
Subsector
Team Secretary
Industry
FMCG (Fast Moving Consumer Goods)
Location
Jeddah
Contract type
Permanent
Consultant name
Nadine Noaman
Job reference
JN-062023-6088344