Senior Administrator

Dubai Permanent AED22,000 - AED25,000 per month (AED264,000 - AED300,000)
  • Working in DIFC with a leading FS company
  • Career Progression

About Our Client

Our client is a leading Financial Services company based in Dubai . They are looking to grow their team and hire a Senior Administrator

Job Description

The role responsibilities include:

  • Attending to medical insurance renewal, trade license renewal, lease renewal, membership subscriptions, overseeing key dates and ensuring all administrative renewal and filing deadlines are met.
  • Source new suppliers/vendors, review and negotiate vendor contracts on a regular basis
  • Manage telephone accounts
  • Manage government processes (company license and data protection renewals, employee visas, medical insurance, PO Box renewal, etc.)
  • Manage office driver's diary
  • Manage office administrator
  • Manage filing systems in the office, to ensure paperwork is kept to a minimum and well-organised
  • Maintain employee/supplier contact list up to date and BCP communication lists
  • Acting as first aid officer and fire warden
  • Ultimate responsibility to ensure the office is organised, presentable and tidy and is an environment where employees can work optimally
  • Arrange regular employee events and assist with client events
  • Send monthly payroll deductions to accounts
  • Fund Board meeting preparation and minute taking
  • Compliance support with employee declarations and records, and with KYC requests and attestations for the firm or for the firm's clients and services providers
  • Employee new joiner/leaver processes (visa, medical insurance, building access card, mobile phone & number, prepare desk, ensure IT account set-up, appropriate file access, business cards, contract, where applicable accommodation and flights, welcome information and induction training, exit interviews).
  • Assist with HR related records and programs (L&D, wellness, appraisals), assisting with hiring processes
  • General PA duties such as document editing, binding, filing, organizing conference calls and meetings, courier deliveries
  • Ad hoc projects and tasks in any of the departments/functions

The Successful Applicant

The successful candidate for this Senior Administrator role must:

  • Post-secondary education an advantage
  • Excellent Excel & PowerPoint skills.
  • Very good spoken and written English (Arabic an advantage).
  • Team player, punctual, innately organized and detailed oriented
  • Must have UAE experience and a minimum of 5 years' experience in a similar role.

What's on Offer

The successful candidate for this role will be offered a competitive monthly salary, all-inclusive of basic, housing and transport allowances. This is an exciting opportunity for a Senior Administrator to further progress their career with a notable financial services firm.

Komal Pamwani
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Komal Pamwani
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